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Online board meetings are a great way to accommodate the busy schedules of non-profit board member. They let attendees avoid traffic congestion, manage deadlines for meetings, and cut down on travel costs. With just a few rules an online board meeting can be as effective an in-person one.
It’s important to use tools that make meetings more engaging and lively. Video chats with attendees can enhance engagement because it allows attendees to be able to read body language and comprehend non-verbal communication. Instant messengers can also be used to keep the conversation going. In the end, requiring attendees to announce their attendance is a way to ensure that they are acknowledged and heard throughout the meeting.
The agenda should be well created so that everyone understands what is to be discussed and how it will be done. According to the Nonprofit Learning Labs, it is recommended that agendas contain 20% fewer items to allow more time for discussion and interaction.
A virtual format also offers new opportunities to participants who otherwise would be unable to participate because of time or cost constraints. This enables the board to include new perspectives and ideas which will result in more informed decisions. The meeting is also able to reach a wider audience by eliminating physical barriers. Boards with dashboards can help attendees prepare for meetings and provide data to discuss.